Client Portals That Don't Cost Per Seat

If you run an agency or freelance practice, the math on traditional PM tools is brutal: every client you want to share a project with costs you another $15–25/month seat. A 10-client agency on Asana Business is paying $200/month just to let clients look at their own project.

This priced agencies out of transparent collaboration. So they created Loom recordings, weekly emails, and shared Google Docs that drift out of sync.

The magic-link approach

WorkVib's client portal generates a unique, unguessable URL per project (or per scope). Send it to your client; they open it in any browser; they see exactly what you want them to see — no signup, no app install, no seat charge.

What you can share

• Project status: live progress, % complete, sprint goals
• Task list: filtered to the ones the client cares about
• Comments: let clients leave feedback that lands in your team's notification feed
• Time: billable hours so far this period (great for retainers)
• Files: design previews, deliverables

What you can hide

Magic links respect a per-link configuration. Hide internal channels, salary discussions, anything tagged confidential, the unfiltered backlog. The client sees a curated read-only view, not a fire hose.

Revoking access

Project ended? Client got difficult? Revoke the link in one click. The URL stops working immediately — no licensing dance, no "please remove me from the workspace" email.

The economics shift

One agency we work with shared portals with 17 clients across the past quarter. On their previous tool that would have been an extra ~$3,200/year just in client seats. On WorkVib it's $0 — portals come with every plan that has client features.

Pair with…

Client portals work especially well with credit-based time tracking for retainer billing, and with consolidated time and task data so the client view is always accurate without a separate report.

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